Copeland Performing Arts Privacy Policy
Privacy Policy
Copeland Performing Arts Limited
Last updated: 23/04/26
1. Who we are
Copeland Performing Arts Limited is a company registered in England and Wales.
We provide after-school performing arts clubs, LAMDA tuition (in-person and online), West End workshops and holiday camps for children.
For the purposes of data protection law, we are the “data controller” of the personal information we collect.
2. What information we collect
When you book a place with us or contact us, we may collect:
Parent/guardian information:
- Name
- Address
- Email address
- Phone number
Child’s information:
- Name
- Date of birth
- School attended
- Child’s school year
Additional information:
- Medical information or additional needs (where relevant)
- Emergency contact details for additional adults
3. How we use your information
We use your information to:
- Manage bookings and provide our services
- Ensure the safety and wellbeing of children in our care
- Contact you about classes, upcoming classes / courses, schedules, or emergencies
- Administer payments and records
- Meet our legal obligations (e.g. safeguarding)
We only collect and use information that is necessary for these purposes.
4. Lawful basis for processing
Under UK GDPR, we rely on:
- Contract – to deliver the services you have booked
- Legal obligation – particularly for safeguarding responsibilities
- Legitimate interests – to run and improve our business
- Explicit consent – for medical or additional needs information (special category data)
5. How we store and protect your data
We store your data securely using systems such as Google Drive.
We take appropriate steps to protect your data, including:
- Password-protected systems
- Restricted access (only authorised staff)
- Two-factor authentication where available
6. Who we share your data with
We do not sell your data.
We may share information where necessary with:
- Staff and teachers delivering our services
- Schools hosting our clubs (where required for safeguarding)
- Emergency services (if needed to protect a child’s safety)
We only share the minimum information required.
7. How long we keep your data
We keep personal data only as long as necessary for our services and legal obligations.
Typically:
- Active students: during their time with us
- Former students: up to [24–36 months] after leaving
We may retain some information longer where required for safeguarding or legal reasons.
8. Your rights
Under data protection law, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Restrict or object to processing
- Withdraw consent (where applicable)
To exercise your rights, please contact us using the details below.
9. Children’s data
We collect and process children’s data only with the knowledge and consent of a parent or guardian, and solely for the purpose of providing our services safely.
10. Contact us
If you have any questions about this policy or your data, please contact:
Rob Copeland
Copeland Performing Arts Limited
Email: copelandperformingarts@gmail.com
11. Complaints
If you are unhappy with how we handle your data, you can contact the Information Commissioner's Office:
Website: https://ico.org.uk
Helpline: 0303 123 1113
12. Changes to this policy
We may update this privacy policy from time to time. The latest version will always be available on our website.